In view of the health risks surrounding COVID-19 and the ban on group meetings as issued by the Dutch government on 23 March 2020, we ask all our shareholders to not physically attend the General Meeting, but to make use of an (electronic) power of attorney.
In this context, the physical location of the AGM on 16 April 2020 at 14:00 CET has been moved from the Evoluon to Neways’ head office at Science Park Eindhoven 5010. On behalf of Neways, only a limited number of directors and supervisory board members will physically attend the meeting.
In order to give shareholders the opportunity to follow the deliberations remotely during the AGM, a live webcast will be organised (see below). For the record, this is not a so-called hybrid meeting with the possibility to virtually speak live and/or virtually exercise voting rights live during the AGM. It is therefore important that shareholders use an (electronic) proxy. In addition, shareholders will have the opportunity to ask questions during the meeting via a chat function. Depending on the course of events, it cannot be guaranteed that all questions submitted via the chat function can be answered during the meeting.
If you would like to attend the meeting in person however, please send an email to AVA@newayselectronics.com before April 14, 2020 with your motivation to attend the meeting in person. We will then determine whether this can be facilitated in a safe and responsible manner. Shareholders attending the meeting in person do so at their own risk and are responsible for maintaining the mandatory 1.5 meter distance. Attendees who do not act in accordance with the mandatory 1.5 meter distance are requested to leave the meeting. There is no reception before or after the meeting. Persons who show symptoms of COVID-19, such as coughing, shortness of breath or fever, or who have been in contact with someone infected with COVID-19 within the last 14 days, are not allowed to be physically present at the meeting.
If, in the opinion of the government, RIVM or Neways, there is a change in the health or safety risk in relation to the meeting, we may decide at the last moment to make changes to the logistics or location of the meeting. This may also lead to additional requirements or restrictions with regards to attending the meeting in person.
The live webcast of the General Meeting starts at 14.00 hours. A link to the webcast will be placed on the homepage of our corporate website www.newayselectronics.com. Shareholders are requested to log in approximately 5-10 minutes before the start of the meeting. The meeting will be held as usual in Dutch.
Live webcast (starts Thursday, 16th April at 14.00h)
We invite shareholders to submit questions about the items on the agenda prior to the AGM. Questions can be submitted in writing via email@example.com or by post mail to the secretariat, Science Park Eindhoven 5010, 5692 EA Son. The questions must be received by us before 14 April 2020 at 17.00 hours. The intention is to answer all the received questions during the meeting.
Please note that, as indicated above, shareholders do not have to be present to vote at the AGM. Shareholders can cast their votes by means of an electronic proxy with voting instructions. We have extended the possibility of granting such an (electronic) proxy. The (electronic) proxy must be registered with ABN AMRO no later than or before 14 April 2020 at 17:00 hours.
Shareholders can give their voting instructions electronically via www.abnamro.com/evoting.
Voting instructions can be submitted up to and including 14 April 2020 at 17:00 hours. If desired, voting instructions that have already been submitted can be changed up to and including 14 April 2020 at 17:00 hours at the latest.
Shareholders can authorise third parties by means of a written statement to represent them at the meeting and to exercise voting rights. You can send an (electronic) power of attorney to ABN AMRO Bank N.V. (House Postcode HQ7212), P.O. Box 283, 1000 EA in Amsterdam or by email to firstname.lastname@example.org until 9 April 2020 at 5.00 p.m. at the latest.
Please note: anyone who is physically present on your behalf must bring the written proof that you are a shareholder (registration certificate), as well as a copy of the written power of attorney, as this must be shown when registering for the meeting.